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The five stages of the project and the tasks of each stage 

The application of the five stages of the project management process is one of the most important competencies for a professional project manager.

 

since the five main stages of project management allow the manager to divide any project into parts through which he can control the project, helping him to develop a more coordinated project implementation strategy.

Practical project implementation processes

We will start with a detailed description of the stages of project management so that you can familiarize yourself with the concept of project management, and then with the basics of project management so that you can easily succeed in your project.

Name the five stages of the project:

The five stages of project management The stages of project management are project initiation, project planning, project implementation and monitoring, project follow-up, project completion, and each stage consists of a set of tasks that will help you achieve the desired project goals. 

• The stages of project management refer to the individual stages or stages that a project goes through from its beginning to completion. These stages help to organize and build the project management process, providing a framework for planning, implementation, control and closure.

• The stages of project management include planning, implementation and completion of the project. The project management process is divided into five stages to help effectively organize and manage tasks.

•  Since project management is not a random process, there must be certain stages that the project goes through in order to achieve the organization's goal effectively and with minimal losses, this is not a random process, so let's get acquainted with the five stages of project management and their importance in this article. 

The first stage: the launch of the project

The first step and stage of project management is the project lifecycle to assess the value and feasibility of the project, during which the project manager determines whether to abandon the project if it is determined that it is unprofitable or useless.

At this stage, your team members meet to evaluate the idea of the project and brainstorm to explore the most important issues related to the problem in the organization, or suggestions for using a specific business opportunity. 

At this stage, project managers use two tools to assess the value or feasibility of a project. This is such a preparation:

Business Case document: This document substantiates the need and benefits of the project and includes an analysis of the return on investment (ROI).

Feasibility study: This information allows the project manager to assess the resources needed to complete the project, which helps the project manager determine whether the benefits of the project outweigh its costs and whether it is worth doing it.

Below are some of the questions that are expected to be asked at this stage: 

1. Does the idea of this project correspond to the essence of the organization's goals 
2. Will we be able to complete this project 
3. Will this benefit the organization 

If the answers to the previous questions were "yes", then this is a green light to start a successful project.

and then you can work on defining the scope of your project, get to know potential partners for cooperation with them, conduct a case study and a feasibility study of the project. 

Second stage: project planning 

The second stage of the project management phases is most often overlooked by companies that do not plan, plan to fail, because project planning plays an important role in determining the success or failure of a project.

This is considered the project management stage during the construction or demolition phase, and in the absence of a successful project plan, it will be difficult to compensate for poor planning during the implementation process.

After receiving the initial approval of the project, the next step is to develop a comprehensive project implementation plan.

including developing a plan to maintain the project budget in accordance with the deadlines, obtaining the necessary resources, and setting quality standards. 

The project plan also contains basic information on how to implement the project. design, identify potential risks and take appropriate responses to these risks.

The project plan includes information about:

1. The scale of the project.
2. Set deadlines.
3. Create a workflow schedule.
4. Identification of risks.
5. Allocate resources for the project.
6. Assign roles and responsibilities.
7. Create and set tasks.

At this stage, a detailed plan is drawn up for how the project will be completed, the plan includes the following:  

1. Set realistic goals and tasks. 
2. Cost estimation. 
3. Determine the scale and the main applicable results. 
4. Pooling resources. 
5. Anticipate the risks. 

And during project planning, take into account information about the purchase of resources, as well as how to produce high-quality products, cope with risks and unforeseen circumstances, communicate within your team and with external stakeholders, and, of course, you will prepare a clear schedule explaining the expected duration of each task.  

The third stage: project implementation

Finally, all efforts begin to bear fruit, at this stage the dream becomes a reality, you see your project as a reality.

This is the stage when you implement the project plan, and the success of the implementation stage ultimately depends on the planning stage.

This stage usually begins with a meeting where appropriate resources are allocated and team members are reminded to make an effort and focus all their attention on their tasks. 

Each team member is supposed to be aware of everything related to the project, and this may sound alarming, but the success of the project depends on how accurate your plan is and what details you add at this stage of the project.  

The implementation phase consists of following the plan and implementing all the elements contained in the planning phase. 

and here the project manager takes responsibility and ensures that all participants complete their specific tasks, including those of the project manager in the next stage of the project:

1. Distribute the tasks among the team members.
2. Preparation of reports on the work done.
3. Purchase of necessary resources.
4. Ensuring that results are achieved on time.
5. Control over the work of the team.
6. Budget management. 
7. Monitor your team members. 
8. Solve any problems that arise immediately. 
9. Inform shareholders about the latest developments.  

The fourth stage: monitoring and control

The control and implementation process usually occurs simultaneously, as the manager monitors the implementation process from all sides.

 

an experienced manager monitors the task transfer process and holds periodic meetings to stay informed of what is happening with his employees, this stage is important to detect any defects, try to eliminate them and get back on track. 

Project monitoring plays an important role in ensuring the success of the project, as the project is constantly monitored during the project implementation phase.

which helps managers conduct continuous tests of project effectiveness. It also allows the project manager to identify potential risks and eliminate them in a timely manner. 

Key Performance Indicators (KPIs) help project managers track performance and ensure that a project is on budget and on time.

Key performance indicators can be used to measure:

• The quality of the results: they determine the quality of the output data.
• Project Objective: Provides a brief overview of whether the project objective is within budget and on schedule, as indicated in the project objectives.
• Cost tracking: To check whether the project costs are within the budget and whether the profit margin is maintained.

The fifth stage: closing the project

Congratulations You have come a long way to completion, the final stage, i.e. the project completion stage, indicates that the project is officially completed. 

This is the last of the project management processes, the project is considered closed when the final project is transferred to the client and the results are brought to the attention of stakeholders.

The closure phase allows project managers to evaluate the project and document the results for use as a guide in the future, the knowledge gained from this experience allows project managers to analyze mistakes and successes to develop better processes for the next project.

But the completion of the project does not mean that the project management process is completed, it also includes an assessment of the overall effectiveness of the project.

 

understanding all the trends and processes that led to the success or failure of the project and its implementation in future projects. Important things to consider include evaluating whether your project has met its goals.

You should also check whether the project was completed at the expected pace and whether the quality of the results meets the expected standards. 

One of the things a project manager should consider is whether the project was completed within budget. this is part of what allows you to do project management. 

Continuous monitoring of key performance indicators (KPIs) gives you an objective assessment of the quality of the project.

The project usually closes after the products are delivered and approved, but before that, have an evaluation session with your staff to find out what went well and what could be implemented better to avoid similar mistakes in the future.

The main tasks at this stage include the following:

1. Compare the results with the goals specified in the plan.
2. The team disbanded after the final meetings.
3. Use the feedback provided by the manager.

What is the advantage of completing the five steps of project management

Following the five stages of project management is very important to achieve the best quality at the lowest cost and the best functional performance, including:

1-simplification of work for team members

Things can get complicated, especially if the project is huge and contains several resources and stages, drawing up a detailed plan will make it easier for employees to perform smoothly and implement competently.

2-achieve stable results

When discipline prevails, impressive and even consistent results are expected, and the application of a unified business strategy allows managers to provide a reliable level of support and better control the scale of the project.

3-faster completion of the project

Once you have prepared this precise plan, you will ensure your project is a resounding success, all you have to do is follow the plan until you reach the desired goal, and the plan will always save time and effort.

The project management process requires following a systematic and structured plan, and by following the five stages of project management, you will get a clear idea of how you will manage projects in your organization.

When the term "five stages of the project" came into use

Of course, ancient times did not use the term "Project Management Stages" with the same futuristic formula, but consciously applied structured mechanisms to complete tasks in an efficient manner and in the shortest possible time.

It is reported that the modern era of project management began in 1958 with the development of a corporate performance management program, and in general, the idea of project management crystallized until it reached its current form, passing through four stages:

• Before 1958: a literal human relations management system.
• 1958 – 1979: Application of management sciences.
• 1980-Production center 1994: human resources.
• 1995-present: in order to create a new environment.

Despite the many rumors circulating about the history of the term, today we call the term "project management" the use of knowledge, skills, tools and techniques to provide something of value to people, develop computer programs to improve business processes, build buildings, organize relief activities after a natural disaster, and expand sales in a new geographical market.

Building a Gantt chart for a project is considered a Gantt chart

One of the most widely used tools for measuring progress in projects around the world, most project management software uses this chart as a standard indicator, where a horizontal bar is displayed, allowing users to see the order of tasks they have to complete and the amount of time it takes to complete them.

Project Marketing

 There is an urgent need to publish advertisements and commercial announcements about the products or services of the project provided to the target category.

since this is one of the foundations of its success, and one of the important and basic factors of marketing success is the ability to attract and identify customers, as well as provide services that meet the requirements. their needs.

What is the importance of project management processes for an organization

• Provide a detailed explanation of the project plan. 
• Develop an agreed plan and schedule that all managers and employees adhere to. 
• Create a staff performance reference to make sure they are on the right track. 
• Help you manage the process of change and face the risks. 
• Create an opportunity to learn.  
• Make the communication process easier. 

Project Management courses and certificates

Bakkah offers you a range of the best internationally accredited project management courses to help you achieve the best results in project management:

• The Primavera Cycle
• P3O Certification Course
• PMI-SP Certification Course
• MSP Certification Course
• PGMP Certification Course
• PFMP Certification Course
• MOP Certification Course
• PMP Project Management Course
• RMP Risk Management Course
• MOR Foundation Certification Course on Risk Management
• MS PROJECT Course
• PRINCE2 Certification Course 
• Prince 2 Flexible Project Management Course
• CAPM Certification Course

Types of project management

Projects depend on the use of a set of types of specialized departments in their management, and the forms of project departments vary depending on the nature of each project, and here is information about the most important types of project management:

Basic project management: This is one of the most common types of project management, and it depends on the role of the project manager, who has the authority to apply the administrative functions of the project, including leadership, organization, control, planning, and the project manager can work directly with any level of the facility: to achieve specific goals within the project.

Program management: this is one of the administrative terms that is used simultaneously with project management; because of the similarities between projects and programs.

According to the following things: each of them strives to achieve the goals they have to accomplish. 

Both of them are interested in the length of time allocated to achieve goals. Both of them depend on the availability of business plans and financial budgets to achieve certain goals.

 

New risk management: This is a type of project management applied in enterprises and caring for consumers by offering them new products, and this term was agreed upon taking into account the role of the enterprise risk management team, which seeks to find new markets commensurate with the sources and capabilities of the enterprise.

In conclusion, the management of any project in any area is carried out in an organized manner and is prepared from beginning to end in five main stages, starting from the beginning of the project through planning, implementation, monitoring and ending with closure, at which stages the work is carried out to effectively complete the project with high quality, which helps in achieving the desired goals.

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